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Sales invoice Archive stores automatically processed invoices to a secure cloud file storage. Based on customer configuration, invoice data files, such as xml, images and possible attachment files can be archived. Each archived invoice contains also meta data - detailed logs when the invoice was processed, sent to the customer and invoice header information. Users with required user rights can access Archive via BNP. Users can search, view and download invoices. Additionally Archive can be accessed via API that allows customer to download archived invoices directly their own environment for example, own customer portal.

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  1. From the Company/Seller drop-down menu, select the desired company. 

  2. Search in text - field can be used to do a “wild card search”, for a value existing in the structural data of the invoice(s)

  3. More search options can be found if you click on the More search options:

    • If you want to search for only certain type of invoices, choose the valid option from Invoice Type 

    • Possible options are invoice/credit note 

    • If you want to search with the invoice number of a transaction, fill it into Invoice Number - field 

    • If you want to search all invoices that have been processed through a certain channel, choose the wanted value from Channel. Possible options are Paper/email/einvoice  

    • If you want to search for invoices issued on a certain date, fill in the date to Issued Date-field

    • If you want to search invoices that have been processed through OpusCapita on a certain dates, fill in the date-range to Processing Date 

    • If you want to search invoices for  a certain receiver, fill in the receiver value to the Customer/Receiver-field. Possible options are name/customerid/Vat ID/eInvoice address 

    • If you want to search with Payment Reference, fill it into the Payment Ref-field 

Info

Free text search tips: 

  1. To search exact value use quotation marks ""  for example invoice number "12345678"

  2. To search for a range of values, inclusive ranges are specified with square brackets [min TO max], for example invoice numbers: [1200 TO 1300]

  3. Searching multiple document numbers, values can be separated by space, e.g. searching three different documents: 12345 98765 45636

  4. Wildcard searches with * to replace zero or more characters: 1234*

Search results

  • Sender: Your company name as defined in the invoice data.

  • Customer Number: Customer number for the receiver, issued by the seller 

  • Receiver: The receiver of the invoice.

  • Invoice Number: The invoice number of the invoice.

  • Payment Ref: The payment reference of the invoice. 

  • Issued: Date when invoice was issued. 

  • Due: The due date of the invoice. 

  • Type: The type of the invoice: Invoice/Credit note 

  • Channel: The channel through which the invoice was sent: einvoicing, email, paper.

  • Outbound business channel: recipients e-invoice operator.

  • Amount: The total amount of the invoice.

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