Users assigned the IPA roles Invoice Reviewer or Invoice Approver have the ability to set up absences and manage their substitute users. This allows you to designate a substitute who can handle invoice-related tasks during your absence. You can access the absence management at businessnetwork.opuscapita.com/absence/ or in In IPA user menu, click Absences. In Business Network Portal select Company → Absences.
Absence overview
The absence overview page lists all of your current and past absences. If you have user-manager role, then you can view and edit absences for all users in the assigned companies.
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Depending on the absence status, there are different actions you can make:
Open - absence summary page opens: absence period, companies, tasks and company substitutes used in this absence
Edit - you can edit all of the absence configuration fields.
Stop - stop ongoing absence immediately. You can restart the absence by selecting edit, and going through the configuration steps.
Delete - draft absence can be deleted permanently.
There are four different absence statuses:
Activated - absence start date has passed and substitute user is handling invoices assigned to you. You can stop or editthe absence.
Expired - absence end date has passed and substitute user no longer is handling invoices assigned to you. You can openthe absence and view the summary.
Stopped - absence has been stopped by the absent user or by user-manager. You can edit the absence and e.g. restart it.
Draft - absence is partially configured but not started. You can continue editing the absence or delete it.
Create absence
You can set substitutes for yourself for the duration of your absences. When you are absent, you can still see the documents assigned to you if needed. Your substitute will only see the documents for the duration of your absence.
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