The original invoice files from the invoices processed to the buyer are stored in the purchase invoice archive. Depending on the buyer, invoices can come from no more than three different sources. The different sources along with what is considered original invoice data are as follows:
Email (original invoice image from the email)
E-invoice (original data coming from the sending operator)
Paper invoices are not archived in this archive. If archiving paper invoices is required, please contact the OpusCapita customer service
What is considered as original, is country-specific; the rules may differ depending on the buyer’s country.
When email archiving is in use, the invoice files attached in emails are stored into the archive. The invoices are archived in their original format extracted from the email. The metadata, such as the email sender and date and time stamps, are also stored.
Searching purchase invoices
Choose purchase invoices tab.
From the Company/Buyer drop-down menu, select the desired company.
From the Year drop-down menu, select the desired year. After this, more search options will appear.
To find the desired invoice faster, refine the search as follows:
If you want to search for invoices from a specific period, click in the From and To fields and select the date range from the calendars.
If you want to search invoices sent or received by a certain email address, enter the value to Email field
If you want to search for certain invoice number, enter the value to Invoice Number field
If you want to search with sender name or VATID, enter the values to either Sender Name or Sender VAT ID fields
If you want to search for a specific text found somewhere in the invoice, enter it in the Search in text field.
Search is performed on the metadata provided for the invoice
Search results
Click Search. The invoices matching your search criteria are shown.
Transaction Id: OpusCapita Solutions transaction ID for the invoice
Invoice number: The invoice number of the invoice
Start date: The date when the invoice was received
Sender: Information over the sender - e.g. The email address of the issuer of the email
Sender Vat ID: The Vat ID of the sender
Status: The status of the transaction in OpusCapita
If you want to open the invoice as a PDF, click PDF.
When you want to see more details on a specific invoice, Click the Open-button on the right side of the invoice information. The invoice opens showing the details.
From the “Print this page”, you can print all the results shown. From “Download, you can download the wanted data formats of the invoice.